Frequently Asked Questions

Is my registration fee valid for the new dates in November 2020?

Yes, your existing registration for the Asia Pacific League of Associations for Rheumatology (APLAR 2020) is automatically transferred to the rescheduled congress dates of  Saturday 14 – Tuesday 17 November 2020 with pre-congress workshops held on Friday 13 and Saturday 14 November 2020.

 

Are all the Social Events still going ahead?

All the social events have been rescheduled and full details will be released soon on aplar.com.

 

My registration was managed by a sponsor or agency, what should I do?

All registrations will be transferred to the new dates of  Saturday 14 – Tuesday 17 November 2020, however we recommend that you contact the sponsor or agency to confirm these details.

 

I cancelled my registration but I will be able to attend on the new dates, what should I do?

If you are now able to attend APLAR 2020 on the new dates of Saturday 14 – Tuesday 17 November 2020, please submit a new registration using your original login and password. This will save you completing the demographic information again and will take you through the registration process.

 

I registered with the Early Bird rate. If I cancel my registration now and decide later in the year to attend, can I get the Early Bird rate again?

If you re-register later in the year before the new Early Bird cut off date of 31 August 2020, you will still receive this discounted rate. If you re-register after this date, you will need to pay the registration fee applicable to that date.

 

What should I do with my travel and hotel booking?

We recommend that you check your travel insurance for your travel booking to see what is covered. The housing bureau (JTB) will be in touch with you regarding your hotel booking.

 

Hotel, airline company or travel agency did not accept to reschedule or reimburse my booking for free, will the congress reimburse me?

Unfortunately we are not able to cover the cost of travel fees and recommend having purchased travel insurance.

 

The new congress dates are November 2020, will my VISA be still valid in those dates?

The period of validity of a single-entry visa (that becomes invalid as soon as once you enter Japan) is three months. Enter Japan within three months of the issuance of the visa. If you wish to postpone your travel for longer than three months, you will be required to make another visa application.

We recommend contacting the Ministry of Foreign Affairs of Japan and visiting their FAQ page for further information.

 

I have a presentation scheduled during the congress, what will happen with it?

If you have already submitted an abstract, your submission will be automatically transferred to the new Congress dates. Should you wish to withdraw your submission please email [email protected] as we require all withdrawals in writing.

 

Can I change my abstract before the new congress dates?

If you have already submitted an abstract, you are most welcome to submit updated content before the new submission deadline. Please email any new/updated content for already submitted abstracts to [email protected].

 

What type of presentations are available?
 
Oral presentations and poster presentations.

 

When will authors be notified of submission acceptance or otherwise?
 
Authors will be notified of the outcome of their submission via email in late August 2020.

 

Are presenters required to register for the congress?
 
Yes, as a presenter you are required to register and pay for the congress by 13 September 2020. Any presenters not registered for the congress by this deadline will not have their abstract included in the program or the International Journal of Rheumatic Diseases (IJRD).

 

Are accepted abstract presenters eligible for early bird registration rates?
 
If successful, your notification email will contain a special code which will allow you to register at the early bird rate until 13 September 2020

 

Will submissions be published?
 
Only successful abstract submissions where the presenter has registered and paid to attend the congress will be published to the International Journal of Rheumatic Diseases (IJRD).